MSA Fall Conference

Oct. 28 - 29, 2017

Capitol Plaza Hotel (415 W McCarty St., Jefferson City, MO 65101)

Information

The Missouri Scholars Academy Alumni Association has organized the 31st annual Missouri Scholars Academy Fall Conference and Reunion, to be held October 28 – October 29, 2017. During the event, business of the alumni association will be conducted. Workshops on a variety of scholarly topics will be offered during the Saturday afternoon sessions. A banquet will take place on Saturday evening then we’ll party into the night with a Halloween dance. Scholars: Don’t forget to bring your Halloween costume for the dance!

The event will take place Saturday, October 28 – Sunday, October 29 at the Capitol Plaza Hotel (415 W McCarty St., Jefferson City, MO 65101).

Scholars from all past academies may register for this year’s conference and reunion. Families of scholars are welcome to join us at the hotel, though meals and reunion events are reserved for scholars.

The reunion will be directed and supervised by MSA faculty and staff; the event will be conducted as a lock-in, so scholars should plan to stay for the full duration of the event (Saturday afternoon through breakfast Sunday morning). Most rules of MSA will be in place during the reunion. MSAAA is a private alumni organization which does not receive funding from, nor is it governed in any way by, the state of Missouri. The faculty and staff are not paid for their volunteer efforts at the Fall Conference, so we appreciate your courtesy and cooperation immensely. Scholars who do not register will not be allowed to attend the conference.

If financial constraints will prevent you from coming to the reunion we will do our best to help!  Please email moscholarsacademy@missouri.edu.

Room Fees

The Capitol Plaza Hotel offers MSAAA group room rates for us. Please register for a room through us (not the hotel) after reviewing the information below.

Scholars

Rooms are available on Saturday night at these rates:

$92 for a room with one person
$46 per scholar for a room with two people
$31 per scholar for a room with three people
$23 per scholar for a room with four people

Please verify that your requested roommates are attending the reunion and have agreed to share the cost of the room! Co-ed rooms are not allowed at the reunion. If you need to share a ride or find a roommate, you are responsible for doing so through other social media, as we cannot provide personal contact information for scholars. Do not send payment for registration until you have contacted your roommates and verified that they have registered and are sending their payment. If any roommates cancel before paying, the remaining roommates will have to cover the difference in the room cost.

Parents

Parent/family rooms are available at the conference and reunion. Please pay an additional $92 per night for each parent/family room, and provide a list of those staying in the room in the registration form. Also, please indicate the evening(s) for which the parent/family room(s) are being registered (Friday, October 28 and/or Saturday, October 29). These options are available on the scholar’s registration form, and scholars are allowed to stay with their family.

If you prefer, scholars may stay with you in a family room rather than in a scholar room. While registering, please include the scholar name as the first name in the family member list and do not select to reserve a scholar room.

Registration Fees

The conference registration fee for the MSAAA Fall Conference and Reunion covers admission to all workshop sessions, the banquet and the dance, and breakfast on Sunday. Registration fees are as follows:

$40 registration fee for MSAAA members
$50 registration fee for non-MSAAA members
$60 registration fee for those who wish to join MSAAA ($20 MSAAA lifetime dues + $40 registration)

Deadlines:

Registration begins September 2

Conference registration, hotel registration, & full payment must be received by 5:00 p.m. on October 1. If you do not register by this time you will not be allowed to attend this event.

Cancellations for the registration fee must be received by 5:00 p.m. on October 1.  Please send cancellations to moscholarsacademy@missouri.edu

Refunds

Room fee refunds will not be issued under any circumstances as the hotel reserves rooms for our scholars and turns away other guests.

We will do our best to refund the $40 and $50 registration fee ($20 lifetime dues cannot be refunded) if a cancellation request is received via e-mail to moscholarsacademy@missouri.edu by 5:00 p.m on October 1.  Due to administrative details, It is more likely that your refund will be processed if your registration fees are paid separate from the hotel fee.

Please review your personal schedule and make sure that you will be able to attend the conference before you register. If you have a conflicting schedule or are unsure about being able to attend, please do not register until you absolutely know that you will be able to be at the hotel for the duration of the conference.

Arriving late due to scheduled activities is acceptable; however, you will need to provide the estimated time of arrival in the registration form’s notes section.

Schedule

Saturday
12:30 – 2:30 p.m. Registration (lobby of the hotel)

Although our registration runs during this time, the hotel may not have rooms available until their official check-in time. Scholars and family members staying at the hotel should be prepared to wait until the official check-in time to get their room keys. Scholars will be able to store their luggage in one of the conference rooms until their room becomes available. Family members may want to plan for an afternoon of shopping.

If you are unable to arrive during this time due to testing, school events, etc., please put your estimated arrival time and reason in the notes section of the registration form so that staff know when to look for you.

Scholars only:
3:00 – 3:45 p.m. Big Group Meeting
4:00 – 4:45 p.m. Workshop Session I
4:45 – 5:00 p.m. Break
5:00 – 5:45 p.m. Workshop Session II
6:15 – 7:45 p.m. Banquet (including presentation of MSAAA Standing Ovation Awards)
8:00 – 11:00 p.m. Halloween Dance (Don’t forget your costume!)

Sunday
9:00 – 11:00 a.m. Breakfast (scholars only)
11:00 – 11:30 a.m. Check out & departure. Please arrange to be picked up and to leave the hotel by 11:30 a.m.

Scholars and family members may check out and the front desk and depart anytime before 11:30 a.m. on Sunday morning. The schedule for Sunday is in effect so that scholars wanting breakfast will be able to eat before they leave.

Registration Process

Registration must be processed online. The link to the registration page can be found at the bottom of this page starting from the morning of 9/5/2017 and ending on 10/1/2017 at 5:00 p.m.

All registrants must provide a valid e-mail address. Scholars who do not have an e-mail account may have their parents or schools register for them. All correspondence will be sent to the e-mail address provided by the registrant. You will miss important information concerning the reunion if you do not provide a valid e-mail address, so please check the spelling and format of the address as you register. Check the mail at that address often, as we will send messages during the registration process.

You will need to login to the registration page and complete the registration form in its entirety.  After completing the form you can mail a check for the hotel cost and registration fee to

Missouri Scholars Academy

c/o University of Missouri Honors College

210 Lowry Hall

Columbia MO 65211

Checks should be made payable to MSAAA

Please do not submit payment until you have confirmed that all of the roommates you have listed are registered, planning to attend, have listed you as a roommate, and are ready to submit payment for their accounts. This streamlines the payment and refund process and helps to eliminate further charges.

All scholars in a room are responsible for equal payment for their room. If one of the scholars cancels before submitting payment, the remaining scholars will need to pay for the balance of the room.

YOUR REGISTRATION IS NOT COMPLETE UNTIL WE RECEIVE PAYMENT.

Contact Information

If you have any questions about the MSAAA Fall Conference or registration process, please email moscholarsacademy@missouri.edu.

If you understand the above information and agree to abide by the regulations, you may continue to the registration page.